(a) The county employees shall use the state airline contract to book airline flights for county business unless contract service
is not available or is not cost effective to the county. If the intended destination is not covered by the contract, and it
is near a contract destination, the traveler shall determine whether it is more cost effective to fly to the contract destination
and then rent a car to travel to the intended destination, or to book a regular flight to the intended destination. When determining
the cost, the additional time of the employee should be considered.
(b) The traveler should contact the county's designated travel agent to make travel arrangements. After identifying oneself as
a county employee to the travel agent, the traveler must question whether the airline contract includes the intended destination.
If so, the traveler should request the state airline contract fare. The travel agent will book the flight using the county
designated travel account for the state airline contract to pay for the flight. Personal use of these contract fares is prohibited
by state contract guidelines. Misuse of the program will be subject to administrative consequences up to termination as well
as possible criminal penalties.
(c) The county's designated travel agent is available by telephone 24 hours per day, seven days per week, and is the only agent
authorized to procure state airline contract fares for the county. However, the agents qualified to book the contract fares
may only be available between 8:30 a.m. and 5:30 p.m., Monday through Friday. There are no time limitations for the advance
purchase of tickets, day or time of departure, length of stay, ticket cancellation or change charges, or other special purchase
requirements. To obtain the name, contact person and telephone number of the county's designated travel agent, contact the
county purchasing department. If there is a need to book an emergency flight outside the normal business hours, the state
airline contract cannot be utilized.
(Ord. No. 2000-1342, §§ 1.21—1.23, 7-11-2000)
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