§ 86-1055. Exit interview process

(a) Purpose. The purpose of the exit interview process is to obtain information from departing employees that may be used to improve the county's work procedures, supervisory/management practices, working conditions, and training efforts.

(b) Procedure. All employees leaving the county shall be extended the opportunity to complete an exit interview questionnaire. Whenever an employee submits his/her resignation or is terminated, the following procedures shall be followed.

(1) All county departments shall notify the human resources/civil service department via the Notice of Separation (Form 6-5) when an employee ceases employment.

(2) An exit interview questionnaire and self-addressed, stamped envelope will be mailed by the human resources/civil service department to the employee's home address.

(3) County departments are encouraged to conduct face-to-face exit interviews with their departing employees to also ascertain how the job and work environment might be improved. Basic guidelines governing departmental exit interviews are as follows:

a. The department's interview generally should be conducted by the level of supervision above the employee's immediate supervisor and held on the individual's last scheduled work day. The exit interview questionnaire and separation checklist may serve as a basis for the discussion.

b. During the course of the exit interview, it shall be the department's responsibility to retrieve county ID cards, access key cards, property and materials.

(c) Confidentiality. To the extent permitted by law, information obtained by the human resources/civil service department from the exit interview questionnaire is confidential. Summary information will be provided to county departments and/or commissioners court upon request.

(Ord. No. 2009-0241, 2-3-2009)