§ 78-43. Capital equipment acquisition by supply purchase

(a) Purpose. The purpose of this section is to establish the guidelines and conditions under which capital equipment may be acquired at a discounted cost as a result of contracting for disposable supplies.

(b) Policy. Each request will be reviewed and considered on its individual merits, based on certain standard financial comparisons.

(c) Procedure.

(1) All requests for products in this category shall be submitted to the purchasing department with a memorandum which fully discloses the nature of the proposed equipment acquisition and type of supply required. The equipment shall be specified on an equipment requisition, and the supplies shall be specified on a purchasing requisition. If the request involves the trade-in of existing hospital owned equipment, a properly completed property transfer record shall be included in the request packet.

(2) The purchasing department will process the request in accordance with established purchasing procedures.

(3) Prior to actual release of the IFB or RFP, the vice-president of materials management will review the request packet, including the purchasing department's recommendation.

(4) The IFB or RFP may require:

a. Purchase of disposables only;

b. Purchase of both disposables and equipment;

c. Purchase of disposables with equipment leased;

d. Purchase of disposables with equipment provided by the vendor at no charge.

The area vice-president will submit a comparative financial analysis accompanied by the purchasing department's recommendation to the chief operating officer for contract award approval.

(Ord. No. 99-1076, 6-8-1999)