(a) When ordering copyrighted software, the ordering department head will review the requisition to determine that the appropriate
number of licensed copies are being purchased to address the intended use. This number will vary depending upon the terms
of the individual licensing agreement, as some allow for multiple users (e.g., specific number of local area network (LAN)
users), while others are intended for a single user.
(b) Any employee who suspects that a licensing agreement is being breached must inform their department head. It is the responsibility
of the department head, in conjunction with data services, to determine whether a breach has indeed occurred and take appropriate
action.
(c) Should a situation arise where a licensing agreement has not been complied with, the responsible department head will establish
and expedite a specific timely plan to achieve compliance. For example; if the purchase of more software is required, a request
would be submitted to the computer governance committee within ten working days.
(d) Violations of this division shall be considered sufficient grounds for disciplinary action up to and including termination.
(Admin. Policy Manual, § E(20.06—20.09))
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